Editor’s note 6/2/2016:
Post was updated to reflect that SharePoint replaced OneDrive for Business.
Last year, we introduced a new cross-suite service for Office 365 commercial and education customers called Office 365 Groups, which enables people to create public or private groups. The first apps to take advantage of the Office 365 Groups service include Outlook, SharePoint, OneNote, Skype for Business, Power BI and Dynamics CRM. Yammer, Delve and Planner will also soon take advantage of this service.
Along with today’s launch of Office 2016, we’re introducing Groups in Outlook 2016 and a new mobile app called Outlook Groups. These new capabilities offer a better way to get work done with others and offer a number of benefits compared to traditional distribution lists.
In Outlook 2016, creating a group is easy and new colleagues can also join existing groups and quickly get up to speed. Each member of a group can participate in conversations, schedule meetings, share files and notes and even initiate a Skype for Business voice and video call for urgent real-time decisions. Learn more about Outlook 2016 and its new Groups features here.
With the new Outlook Groups mobile app for Windows Phone, iOS and Android, you can now engage with your group on your phone while on the go—continue conversations, view files, @mention colleagues and even discover other relevant groups. You can learn more about the Outlook Groups app here—we’d love to hear what you think, so please submit a review.
Add members to your group. Open Outlook for Mac. Open group card of the group to which you’ll add members. Choose Members. Type one or more names or email addresses, or select members from the list. You can add guests who are people outside your school or your organization to the group. Apr 02, 2020 The Teams Meeting add-in lets users schedule a Teams meeting from Outlook. The add-in is available for Outlook on Windows, Mac, web, and mobile. Teams Meeting add-in in Outlook for Windows The Teams Meeting add-in is automatically installed for users who have Microsoft Teams and either Office 2010.
Group conversations in Outlook 2016 and in the Outlook Groups mobile app.
If your organization already has Office 365, download Office 2016 to get the newest version of Outlook for your Windows PC, and download the Outlook Groups app on your phone today. Please keep your input coming as we continue to help teams work more effectively together across Office 365 and beyond.
—Christophe Fiessinger, senior product manager for the Office 365 team, @cfiessinger
Frequently asked questions
Q. What are the systems requirements for Outlook 2016?
A. Outlook 2016 supports PCs or Windows tablets running Windows 7 or higher. View the Office system requirements for more information.
Q. What is the minimum requirement for installing Outlook Groups on my phone?
A. Outlook Groups requires an Office 365 work or school account. We’ve listed the minimum requirements across Windows Phone, iOS and Android here, as well as the mobile app frequently asked questions.
Q. When will Delve and Yammer integrate with the Office 365 Groups service?
A. By the end of 2015, we’ll introduce Office 365 Groups insights and discovery in Delve. We are targeting the Office 365 Groups and Yammer integration to be available during the first half of 2016, as mentioned in this post last May. For more information on our roadmap, please visit Office 365 Roadmap and the Office Blogs.
Q. Why didn’t we call the mobile app “Office 365 Groups?”
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A. Office 365 Groups is a cross-suite service enabling individuals to easily create public or private groups. Individual apps such as Outlook Groups will take advantage of the Office 365 Groups service and deliver new team collaboration experiences.
Q. Where can I go to learn more about these Office 365 Groups updates?
A. If you’d like to learn more about Office 365 Groups in Outlook and the new mobile app, join our YamJam.
On Thursday, October 1, the Office 365 Network will host a YamJam from 9–10 a.m. PDT / 4–5 p.m. GMT. Members of the product engineering team will be on hand to answer your questions. For those unfamiliar with a YamJam, it is similar to a “TweetJam” on Twitter or an “Ask Me Anything” (AMA) on Reddit, except it takes place on Yammer. It provides the opportunity for the community to ask questions and have a discussion with a panel of internal Microsoft experts on a particular topic. Here’s how to participate:
- Request access to the Office 365 Network. All requests will be approved as quickly as possible.
- Join the Office 365 Groups group. You can find it by using the Browse Groups function or through the search bar.
Log in at 9–10 a.m. PDT / 4–5 p.m. GMT on Thursday, October 1 to ask questions, follow the discussions and connect with Microsoft team members.
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Watch the following session to learn how Teams interacts with Azure Active Directory (Azure AD), Office 365 Groups, Exchange, SharePoint and OneDrive for Business: Foundations of Microsoft Teams
Office 365 Groups is the cross-application membership service in Office 365. At the basic level, an Office 365 Group is an object in Azure Active Directory with a list of members and a loose coupling to related workloads including a SharePoint team site, Yammer Group, shared Exchange mailbox resources, Planner, Power BI and OneNote. You can add or remove people to the group just as you would any other group-based security object in Active Directory.
An Office 365 administrator can define an Office 365 Group, add members, and benefit from features such as an Exchange shared mailbox, SharePoint document library, Yammer Group, and so on. For more information about Office 365 Groups, see Learn about Office 365 Groups.
Don't miss the poster Groups in Microsoft 365 for IT Architects.
How Office 365 Groups work
When you create a team, on the backend, you're creating an Office 365 Group and the associated SharePoint document library and OneNote notebook, along with ties into other Office 365 cloud applications. If the person creating the team is an owner of an existing Office 365 Public or Private Group, they can add Teams functionality to the group if it has less than 5000 people and has never been added to Teams. This creates one default General channel in which chat messages, documents, OneNote, and other objects reside. Viewing the document library for the channel will reveal the General folder representing the channel in the team. More importantly, if you create your own folder structure within a document library it does not propagate to Teams as a channel; for now, it only flows from Teams into SharePoint.
Note
Based on customer feedback, new Office 365 Groups generated as a result of creating a team in Microsoft Teams will no longer show in Outlook by default. For customers that want to continue with the existing behavior of showing these groups in Outlook, an Exchange Online PowerShell cmdlet will be provided which can enable the group for the Outlook experience. Groups created through Outlook and then later enabled for Teams will continue to show in both Outlook and Teams. This update will gradually roll out across Outlook and Teams in the coming months.
Note
Deleting an Office 365 Group will remove the mailbox alias for persistent Outlook/OWA conversations and Teams meeting invites, and mark the SharePoint site for deletion. It takes approximately 20 minutes between the removal of a team and its effect on Outlook. Deleting a team from the Teams client will remove it immediately from view to all who are members of the team. If you remove members of an Office 365 Group that has had Teams functionality enabled on it, there could be a delay of approximately two hours before the team is removed from view in the Teams client for the affected people who were removed.
Read this for information about restoring an Office 365 Group that you deleted.
Group membership
Group features and capabilities for your users depend on where you drive group membership from. For example, if you remove a member of a team, they are removed from the Office 365 Group as well. Removal from the group immediately removes the team and channels from the Teams client. If you remove a person from a group using the Microsoft 365 admin center, they will no longer have access to the other collaborative aspects such as SharePoint Online document library, Yammer group, or shared OneNote. However, they will still have access to the team's chat functionality for approximately two hours.
Join A Group On Yahoo
As a best practice for managing Teams members, add and remove members from the Teams client to ensure that the correct cascading access control to other dependent cloud applications is applied. Additionally, you will avoid a disjointed experience leaving people with the impression they still have access to the resources they used to (until the next sync cycle either adds or revokes access to a particular component of the service). If you DO add or remove team members outside of the Teams client (by using the Microsoft 365 admin center, Azure AD, or Exchange Online PowerShell), it can take up to two hours for changes to be reflected in Teams.